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Messy Mac Text. Clean It Up Now With Clean Text.

Clean TextMy wife is a long time Mac user and I’m a recent switcher from the Windows world and proud of it (the switch).

Even text in the Windows world is messy. From Windows to Mac is messy. Clean Text clears text pimples better than Clearasil.

Carol has used TextSoap for many years to clean up text on her Mac.

What am I talking about? Remarkably, all text, whether on a Mac or Windows, or from one application to another, is not always created equally.

Frankly, text is messy, even for Windows users. Carol loves her TextSoap and I’ll admit it’s straightforward and works well.

Other folks at Mac360 love BBEdit because of the “text manipulation” features; great for programmers, web page designers, and those who move text around.

Text clean up is often needed to remove unwanted characters from a document, or a program file.

Sometimes you need to kill the bad and keep the good.

What got me started on a search for another text cleaning application for the Mac was a comment from a friend. A Windows friend.

It was a simple, “Jack, you still using a Mac? I hear there’s not much software for Macs.“

It’s the 21st century, people. You’d think that college educated people would have a little more knowledge about the real world.

Still, it got me to thinking, “Is it possible that there’s just one or two applications for Macs in any one category?“

Since I was about to work on a document sent to me by another teacher that I expected to need a huge cleanup (have you seen Microsoft Word’s HTML output?), that gave me a chance to try some new applications.

While TextSoap and BBEdit are nice, they’re also not for the faint of heart, and require a learning curve to get up to speed (not to mention BBEdit’s price tag—who says inflation is dead?).

What I found was an experienced Mac developer called Apimac with a nifty, affordable, and feature-laden Mac application for cleaning text and clearing up all the messes you sometimes find in text.

That’s a mouthful, right?

The problem, of course, isn’t just cleaning up text. It’s cleaning up bad formatting and characters while retaining good format and characters.

And, doing so in such a fashion that you don’t need to wade through 159 pages of PDF to figure it out.

No doubt about it, Rocky. Text is tricky business.

Clean Text is a basic utility that’s easy to master. At the simple end it just removes formatting from text. “Clean text” can then be used in other documents or applications and formatting can be re-applied.

There’s more. Clean Text also removes unwanted spaces, tabs, and returns. All or just a few. It also removes empty lines, alters line feeds (Unix, Mac, and Windows are not the same).

Sometimes, all you want is to take text that’s already formatted, and copy and paste it into a document that won’t let you keep the original formatting.

Clean Text can fix that, too.

There’s a bucket of other features that are handy, such as reverseing text, reversing some characters, reversing words.

You can also convert three periods to ellipsis, handle mangled quotation marks, fix paragraphs, and add and replace characters to tabs, line feeds, sentences, and more.

Frankly, it’s a healthy list of solutions for text formatting problems, including HTML.

What’s great here is that text formatting is a utility category that doesn’t have just one solution application on the Mac. There are many.

That lays to rest one of the issues many Windows users continue to bring up—not as much software available on the Mac.

I’m not a power Mac user (yet), but I’m well above average in that I have over 100 Mac applications, paid for, on my Mac.

Though I come from a Windows background, I’ve yet to run into a problem that doesn’t have a bona fide Mac application solution.

Clean Text is from a developer with a number of great Mac applications, and worthy of the $27 price tag.

What do you use to clean up text on your Mac?

Off Topic Note: I’ve updated the Mac360 Store with over 100 new categories—More Macs, more iPods, more Mac books, more software. Click Here and select any category for more detail, or use the handy search function. Whenever you buy from Amazon through the Mac360 Store you help support Mac360. The Store has discounts and special pricing on Microsoft Office for Mac ($125), Apple’s iWork ‘08 suite ($62), and Adobe Photoshop Elements ($70). Where? At the newly remodeled Mac360 Store. Now with more fiber.

   • Article by Jack D. Miller • Published on Friday, September 19, 2008
   • Category: Encore Reviews • 3 Reader comment(s) • Email This • Digg This • Shop Now
  Page 1 of 1 Page(s) for this article.

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Readers Talk Back:
jan carlson says:

I’ve used about every tool there is to clean up messy text. The worst offenders are Microsoft Word and web sites with tabular data. Ugh.

BBEdit is decent for handling and massaging text if you don’t mind learning more than how to spell GREP. It’s not for the causal user.

My preference is Text Soap because they specialize in making text clean in just a click or two. BBEdit requires regular use.

   — Posted on Tue Sep 23 at 9:58 pm by jan carlson

Bonobo says:

I do think that BBEdit might have been slighted a bit.

There are Search & Replace using both common characters, but mostly GREP strings that cause people to roll their eyes.  Learning a few things about GREP from the built-in Help is all you need to get started & build upon.  I’ll give examples of things that are very easy, once you have spent a bit of time & tried them.

1.  Conferences & data/company lists:  You download a list of company’s booths, names etc. from the website.  You copy and paste and it is a literal mess.  A couple of search and replace strings and 2000 entries are cleaned up.

2.  Copying text off of a website (particularly government websites it seems) can result in no lines between paragraphs and no line width or they are all 30-40 characters and are hard to read or put into MSWord.  Minor Search & Replace in BBEdit fix these things in seconds.

3.  1000s or tens of thousands of Emails from a single corrupted Microsoft Entrourage or Outlook single humongous file can cause you to pull your hair out.  Using BBEdit to reform the messages so they are “fixed” or importable into other email programs can be a lifesaver.  Sometimes the corruption is so bad you can reform the emails, but you can at least make most of them readable in a text editor.  I’ve done it with 120 megs of bad outlook files, and it was the only way to get data back.  BBEdit would do hundreds of thousands of “repairs” in a matter of seconds, and after 20-30 minutes most data was recoverable.

Note:  I have a problem with programs that store 40,000 emails in One Huge File.  Any single corruption and your backups had better be multiple and solidly and easily retrieved or it is a nightmare.  It also makes Time Machine backup that humongous file each time a backup is done. Yup there must be a way to offload the emails, but then I don’t use Outlook anymore.

4.  Reforming old data into a new format from a database from some obsolete applicaton that you need or someone gave you:

The simplest form might be to convert comma delimited to tab delimited or similar changes, and these are trivial to do and fast, even for huge databases inside BBEdit.

5.  Taking data from one program that doesn’t have a translator for the “new” application you want to use, like an outlining program.  Putting the old data in a new format is usually easy once you have spent a little time learning the GREP ropes.

Doing any of the jobs above on any large sort of file could take days or weeks (or worse) if the changes were done manually.

That is where BBEdit shines.

   — Posted on Tue Sep 23 at 9:42 pm by Bonobo

Pro Dual 3 Gig says:

Jack, sounds interesting. It’s not something I think I would use but who knows maybe after I saw the software. What I am getting at is, my fiancee is a “medical surgical nurse” and has just gone back to school to get her bachelors degree, her work is paying for the school and lucky for her they come to her work to teach so she does not have to go to the college! She is a windows user and is actually in the other room writing a paper right now for her class. I keep telling her she is more than welcome to use my Mac to do her school work on because the Mac is just so much more of a school friendly computer if you ask me. I have Iworks 08 and Office Mac 04 so I think I have enough of what she would need on this beast (quad 3 gigahertz Pro with the cinema display). She loves my word much more than hers and the fact there is a dictionary right in the dock if she needs it, instead of having to stop what she is doing and open up Microsoft Exploder and google the dictionary.

I am going to show her this article you wrote and maybe she will want to try it out. I have been trying to get her off of that Windows p.c. (problems constantly) for ever and get her to do the switch, an Imac would be just fine for her and take the stress off of me every time that p.c. breaks down.

   — Posted on Mon Sep 22 at 2:20 am by Pro Dual 3 Gig

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