How many ways can we lose a file or document on our Macs? However many ways there are, I’ve probably used each one a dozen times. Losing files is not fun. Are there ways to prevent file loss?
Yes. Many. Time Machine. SuperDuper! clones of your Mac. Proper file and document control with frequent backups. And with utilities like ForeverSave. Once you use it you’ll wonder why it’s not included in OS X.
The Problem With Files And Documents
My Mac has about a million files (so says SuperDuper! during a clone backup procedure). I’m running half a dozen Mac apps at any one time, most of which have more than a few documents or files open.
Have you ever worked on a file or document for an hour and accidentally close it?
Or, you’re working on a lengthy document for an hour and the app crashes—about an hour after your last save?
If that’s ever happened to you then you know the sick, queasy feeling you get inside. That’s often followed by mental and emotional stress, sometimes accompanied by thoughts of violence.
In other words, we lose things we’re working on. Time Machine helps but only saves files that have already been saved, and only going back an hour at that.
SuperDuper! clones are good, of course. But they only clone what’s already there. There must be some kind of physical law in the universe that says the chance of losing a file you’re working on is in proportion to the value of losing said file without saving it first.
So, why doesn’t Mac OS X have some kind of auto save feature that works in every application? You know, so that whatever is being opened and worked on at the moment automatically gets saved, even with multiple versions, just in case I want to revert to whatever I did 30 minutes ago.
Granted, most of the time when we lose a file or document that we’re working on, we can trace the problem back to ourselves. We don’t save as often or as timely as we should. But that’s what a computer should be good at doing.
Add ForeverSave to your Mac and that’s what you get.
Never Lose Any Documents Again. Mostly
ForeverSave is a Mac utility which sits in the background and automatically saves and backs up whatever you’re working on (including multiple versions). Set up is a breeze.
Download, drag and drop to install, double-click to open and run. Configuration is easy, too, but not without limitations. Select which applications that you need to have auto save.
ForeverSave can bet set up to auto save a number of ways. Keystrokes, switching to another application, a set amount of time. Other configuration options give you even more control.
Options include the ability to determine how many versions of documents or files you want to save on a per application basis. Even configure ForeverSave to erase backup files after a period of time or a number of backups.
This just sounds too good to be true, right? Well, it is. Mostly.
ForeverSave bills itself as the utility so good that you’ll never lose any documents again.
Depending on how you deploy ForeverSave, that’s probably accurate. Mostly. But there are some exceptions. Not ever Mac application—those dealing with files and documents—will work.
To check on how to configure ForeverSave, how to restore lost files and documents, Click to Page 2. There’s just not much to not like.
Continued from Page 1…
ForeverSave has 10 basic features, all of which combine to create a nearly bulletproof safety net to make sure your Mac saves what you’re working on while you’re working on it (10 according to ForeverSave—my count is less).
The Top 10 Safety Check List
If you think about those times you’ve lost a few files or documents, either through accident or negligence, you know why ForeverSave can be a lifesaver.
What we want is simple. Let the Mac do what it does best and save our skin when things go wrong.
That requires that we do a few things to help ourselves, because Mac OS X, for all the luscious security and stability and dependability built inside, isn’t going to do all the work for us.
#1 – Save and Backup Automatically – Once it’s set up, on a per application basis, ForeverSave simply works behind the scenes to capture and store what we’re working on.
#2 – Configure The Assistant – The ForeverSave assistant actually walks through the set up steps. After that, it’s mostly set it and forget it.
#3 – Restore Documents With A Click – Sounds good, huh? Not quite. You’ll need to click to the Control Center, click to select the applications you want, click to find the file or document you want, and click to get it back. Still, it’s not difficult, though it’s not a single click operation.
#4 – Choose Your Save Method – ForeverSave has multiple ways to save files. When switching to a different app, a time interval, whatever. And it can be done on a per application basis.
#5 – Quick Look Inside – After awhile you end up with a lot of versions of the files or documents you’ve opened and used. Which one has what you’re looking for when you go to retrieve it? Use OS X’s built-in Quick Look—- touch the spacebar—to see the contents.
That’s only five basic features. What about the other five? ForeverSave loosely defines features, probably because 10 sounds better than five. One of the five is sharing the database of configurations with other ForeverSave users.
Restoring The Lost Files & Documents
Apple’s Time Machine makes it easy to find lost files. ForeverSave makes it easy, too, but it’s not Time Machine. It’s also not rocket surgery or brain science.
Restoring is done on a per application basis. Click, scroll, find, click to open or click Quick Look to view.
That’s about as straightforward as you can get without having a personal assistant do the clicking for you. All this glitter and glamor makes it seem as if ForeverSave is the perfect utility that Apple simply forgot to include in OS X.
I found two basic caveats that need consideration. First, ForeverSave is set it and forget it for most Mac apps, but not all. For example, there’s no backup support for Final Cut, iWeb, Open Office and a few other popular apps, so no multiple versions of the backups.
And, there’s no backup support or auto-save support for Adobe Flash CS4, Gimp, and a few others. That’s a small list, considering the tens of thousands of Mac apps available.
The initial setup is a delight. It’s a step-by-step walk through, complete with movies so you can see exactly how specific features work. From here on it gets a little tedious. There are numerous options and multiple set up screens for each application you choose.
If you’re not careful, it’s likely that you’ll miss something, or forget to include a specific Mac app, and a week later—no backup file. So, go slowly, follow the on screen prompts, watch the movies, and get your Mac set up for safety.
It would be nice if ForeverSave would save some text files after a certain number of words have changed. If you’re like me and make constant little tweaks to documents it’s easy to end up with a large number of backups, each with few changes.
Considering the glamor and shine and polish of ForeverSave, it’s surprisingly affordable. If you use Time Machine and/or SuperDuper! to back up your Mac’s files, the ForeverSave backup is included, giving you more protection.
Despite my nitpicking, ForeverSave is a remarkably competent Mac app. If your files are important to you, and you open and work on multiple files and documents at the same time, this is one utility you must look at closely.