For the past year I’ve become a big fan of Things for Mac and Things for iPhone. Things is a clever, easy-to-use, very capable task manager and project manager.
As my usage increase and my projects grow more complex I ran into a problem managing files assigned to a project. Mess no more. Things Folders comes along and manages files in an easy-to-use folder hierarchy on my Mac.
First, The Good News
All of us are involved in task and project management. A to-do list is just a list of tasks. Project management is a list of tasks assigned to specific projects.
Things is a Mac (and iPhone) app that manages both in a clever way.
Clever? Yes. Things is clever in that it’s actually easy to set up and use, starting with a basic to-do list (tasks), which can then be lumped together to form projects (made up of tasks).
The Things interface is particularly easy to use. To-do items can be repeated and scheduled and assigned due dates. Attach notes and links to files for each item. Add tags, set priorities, and combine tasks together to form a project.
Things also syncs with iCal and your iPhone. Nice, huh?
Next, The Better News
The only problem I’ve encountered with Things has to do with resources—documents, files, spreadsheets, photos, images and notes that I want to assign to a task or project.
Where do such items go? Things can provide links but there is a better way.
Enter Things Folders, a separate but free (for now) utility which manages Things, well, uh, folders.
Think of Things Folders as a folder hierarchy for stuff related to each of the projects you manage in Things. When you create a project in Things you get folders to hold items assigned to that project.
Things Folders only works with Things. Duh.
If you’ve used Things then you know how simple and elegant it can be to manage to-do items (tasks) and combine them into projects without having to go to night school to figure out how to use it.
Storing items with Things is easier with Things Folders because it prompts you with each new project, and makes it easy to find the folders by using the sidebar already in Things.
There’s just not much to not like about Things, especially since there’s an iPhone version that syncs to the Mac version. That’s the only caveat with Things Folders since the folder hierarchy (and all the items in between) does not get synced with your iPhone. Maybe next year.