As much as I hate to say it, when it comes to managing loads of personal information, easier is better.
Unfortunately, the better and easier way is with a non-free Mac app that happens to be the best tool for the job. It’s a PIM. A Personal Information Manager. It saves stuff. Text, files, bookmarks, snippets, notes, photos, PDFs. Whatever. Oh, and there’s really nothing to learn.
Drag And Drop Is Your Friend
Yojimbo is a PIM that’s been around a few years. It stores stuff. All those pieces of information from serial numbers to passwords to photos to music get stored in Yojimbo’s Library.
How does it get there? Much of it is drag and drop.
Drag it to Yojimbo’s pop out shelf drop dock and just drop it in.
Or drag and drop to the Dock icon. Then, organize the Library contents by whatever you like. Word documents, Photos, snippets, Bookmarks. Add flags and labels to each item as you see fit.
It all gets stuffed into Yojimbo and whatever is in there is easy to find and use.
Point And Click Is Your Friend
Yojimbo 3 even lets you scan images and save them, making it a good app for important documents. The Quick Input panel makes adding notes, bookmarks, serial numbers, credit card or financial information ultra easy and secure.
Collections are like folders and and store like items, but you organize them however you’d like. The Toolbar is no-brainer intuitive. Add New, Inspect an item, add a Flag or Label, Delete, Search. Important data is secured via AES-256 encryption.
Yojimbo is a breeze to set up and use, doesn’t have much of a learning curve, but can get geeky on your if you care about sweating the details. The Inspector pop up window gives you details on any item, including Collection assignment, Tags, Flags, Labels, and Comments. Go crazy with info organization using the Tag and Label Editors, so Yojimbo becomes customized just for your requirements.
Premium, Not Cheap
Here are the basic issues I see with Yojimbo. It’s not a bargain as Personal Information Managers go. It’s easier to use than most PIMs, yet it does more than most. It’s more flexible than any.
Synchronizing Yojimbo data between Macs requires Apple’s MobileMe, another premium priced product.
What about going mobile? Can you get Yojimbo in your pocket? Almost.
There’s no iPhone version of Yojimbo, but there is an iPad version which will sync to your Mac via Wi-Fi, rather than MobileMe.
I don’t know of a Mac app that’s better at combining and organizing all the loose change of information on my Mac with all the important information that I want and need saved and stored. Yojimbo is very powerful, feature laden, capable, yet surprisingly easy to set up and use. It also needs a better way to sync with other Macs and an iPhone version.