Think about what’s on your Mac and how valuable it is. Photos. Music. Movies. And those countless email messages and documents. If email is your life, then you need a quick and dirty way to back up all your email.
Apple’s Time Machine helps but isn’t much on archive and retrieval. What you need is a one-trick pony, a Mac app that knows where your email is, where and when to save it, and how to get it back.
Email, Nothing But Email
Why is email different than backing up files and folders in your Documents folder? Or, how is it different than simply cloning your Mac’s hard disk drive?
Most Mac users know where the Documents folder is.
Most Mac users know where music files are located (Music folder). Ditto for Movies and Photos. The question of the day is, Where are your email messages?
It’s not that email messages are difficult to find (once you know where the live). The issue is more of storing and retrieving.
If you’re into one-trick pony apps of the free nature, and you’re worried about where to store and archive and retrieve all your precious email messages, you’ll probably like Email Backup.
Here it is. It doesn’t get much easier.
Basic options are nominal. Simply choose whichever email app you’re using, decide on a particular destination folder (needs the simple option of creating a folder, though), set the time, set the days, and you’re done.
Not bad for free, huh?
Email Backup will back up email messages for Apple’s Mail, Microsoft’s Entourage, Microsoft Outlook for Mac, and various versions of Eudora and Mozilla’s Thunderbird. The app runs as scheduled (shutting down your email app in the process), does the backup, and will restart the email app.
$10 beyond free gets you Email Backup Pro with a few more features, including adding Postbox, GyazMail, and Mailsmith.
What I don’t like is the restore function.
Yes, it restores all the email messages from a previous back up. But if all you need is one particular message that you’ve deleted since the last back up, then it gets messy. Time Machine provides a better option.
Email Backup works very well for catastrophic loss, simply copying your email files to a specific location (the Pro version also compresses files). The price is hard to beat.