Maybe it’s the fact that yet another year is about to end. Maybe I have a thing for trying to be more efficient, trying to do more with less time.
Whatever the cause, it has forced me into trying yet another to-do, task, and project management app. This one is good. It says it’s an easy-to-use and fun project management app. They’re half right.
To-Do’s, Tasks, & Projects, Oh My!
My methodology to organize anything that needs to get done is simple. Delegate. Make a list. Check it twice. Hand it off to somebody who’s naughty or nice (I don’t care—so long as they get it done).
You’d be surprised how difficult it is to delegate household chores to three pre-school age girls.
For everyone else I keep lists. Lots of lists of things to do, tasks to get done, and a variety of projects.
Here’s the secret to keep in mind when it comes to to-do items, tasks, and projects. To do items are simple things that just need to get done. Tasks are part of projects. Projects are made up of any number of tasks, whether you do them all or assign them to others.
See? Easy. Operation is my new main squeeze for tasks and projects and I like it. It’s a simple, easy-to-use, easy-to-figure-out, one-window interface.
Start a new project and line it with tasks. Choose the start and finish dates for each task. You can assign tasks to other team members (I call team members husband).
Related tasks make up the project and make up specific milestones. Add files to tasks—photos, movies, documents, notes—whatever it takes to get the job done. Operation makes it easy.
Operation lets you label tasks so you can check priorities with a glance.
A specific project can be viewed as a web site for all team members (husband, teenagers, friends, employees, etc., but do not try this with pre-schoolers, no matter how gifted they appear to you).
Operation is easy enough to use by yourself, but works very well if you’re ready to make the leap toward delegating.
All the data you entered is contained in a simple, very fast database.
Each task gets a pop up window with all the details—start and end dates, description, assignment (more than one), task name, and specific milestone. It’s exciting.
To-Do’s & Tasks Are Exciting!
Why is it exciting, you ask? Operation is the first Mac to-do, task, project management app that also makes it easy to track tasks and milestones within a project—that also monitors assignments.
Operation is modestly priced and comes with enough basic features that small businesses, home businesses, even small organizations will find it useful. The spreadsheet-like status page can be overwhelming if you’re a busy beaver, but that’s why it’s good for delegating tasks.