How do you schedule an email message to automatically be sent at a later time? Hmmmmm. That was the question posed by one of our Twitter followers recently.
I knew there was a way but I couldn’t remember how. After a little research, I found the answer. It was sitting on my Mac all the time and has been for years. Scheduled email.
11 Ways To Do Email Better
Hiding deep in the bowels of your Mac is a little known, seldom used, often misunderstood, seemingly complex technology called Apple Script. It’s Apple’s built-in scripting technology.
Apple Script can do some amazing things. If you know how to use it.
Fortunately, Andreas Amann knows Apple Script, loves the Mac and has email on the brain.
Mail Scripts is a bunch of Apple Scripts that Andreas put together that help to make your Mac’s Mail work better, faster, easier. For example, it does scheduled email messages. And 10 other highly useful functions.
#11 – Scheduled Email Delivery: Crank out a message, save it as a draft in Mail, then use Mail Scripts’ Scheduled Delivery script to schedule delivery using iCal.
#10 – Add Addresses: This script takes addresses from email header fields and sends them to Address Book. It’s a good way to create email lists.
#9 – Archive Messages: This is a biggie. Move messages from a mailbox to an archive mailbox or export them to a standard mbox using built-in features. Great for storing messages but making them easy to find later.
#8 – Change SMTP Mail Server: Easily switch between different SMTP (outgoing) email servers. Or, create and define a new one.
#7 – Create Rule: This is a faster and easier way to create rule filters to handle incoming email. A bit geeky but very useful.
#6 – Remove Duplicates: Yea! Because I have a dozen different email accounts I often receive duplicate email messages which have to be deleted. This does it for me.
#5 – Send All Drafts: Back to #11. If you forgot to schedule your email drafts, select this script and out they go.
#4 – Open Mailbox (Open Message): These open mailboxes that have new messages. I never use this.
#3 – Filter Sent Messages: This is a script that applies some of your rules to messages still in the Sent mailbox. I have mine set to delete messages after 30 days, so this I don’t use.
The next two Mail Scripts are actually for Address Book (but are related to email, like cousins).
#2 – Export Addresses: Use the script to select which fields and groups you want to export as a tab-delimited text files (geek alert!).
#1 – Search Addresses: This one gets used occasionally because I have hundreds and hundreds of names in my Address Book. A simple search doesn’t work as efficiently. Search Addresses lets you use other search criteria.
Did I mention that Mail Scripts is free? It comes with an installer, too. You’ll need to make sure your Apple Script menu is in the Menubar for added convenience.