My backup routine is simple. Everything gets backed up. Backed up to multiple Macs, multiple hard disk drives, every day. That means all my email and mail folders are archived as mere backups.
Maybe there’s a better way. Mac users have choices. Email Archiver brings a unique, easily understood, easily searched, affordable email message and mail folder archive system.
Backup vs. Archive
Backup implies you have a fully functional copy of the original. An archive implies that files have been stored away for safekeeping.
Mac OS X’s Archive function zips up files, compresses files, makes them both secure and ready for storage or transport.
That means you Mac has a built-in Archive tool which can be applied to your email messages. Find the Mailboxes in the Finder, right click, select Archive, and wait.
Soon you’ll have a zipped up Archive file of all the email inside and you can store it wherever convenient.
Even easier is Email Archiver, a Mac app designed specifically to archive email mailboxes and save them as PDFs (Adobe Portable Document File). That’s a rather unique approach to archiving and it comes with some benefits.
Email Archiver’s interface is straightforward and not loaded with preferences or extravagant features. Decide where to save your email Archives. Find the source email folders (easy) and exclude those that don’t need to be archived (usually IMAP email, such as GMail).
Click to start the Archive process. Behind the scenes, Email Archiver grabs each email message and creates a corresponding PDF, complete with the original email’s header information and embedded graphics.
That’s about it for the Archive process, however, the email PDF documents can be searched, too.
Search via Subject, email address, location, or message contents. Email Archiver will display all you need to know about each message in the search results.
Once archived, the PDF files can be moved to backup storage offline or online, perhaps in cloud storage. Email attachments get stuffed into their own folders.
Caveats? Yes. PDF files weigh more than standard text messages compressed by your Mac’s Archive tool, so they’ll take up more storage space.
There’s no trial version available and the app is only downloadable through the Mac App Store. It’s not expensive but Email Archiver really should be a try-before-you-buy app.