All those require a login ID and a password. And that’s just the tip of the iceberg. We also have credit card numbers, serial numbers, bank account information, and much more.
With all the worries about malware, even on Macs, how can we keep all that important information with us everywhere we go, and keep it safe and secure at the same time?
Yes, You Can Take It With You
Mac users are blessed with a variety of choices to store and retrieve all that valuable information we’ve been collecting through the years.
Tops on my list of apps that I depend on is 1Password. Why this one and not one of the other dozens of apps that securely store your stuff?
Flexibility. 1Password has a Mac app, a Windows app, an iPhone and iPad app, and even an Adroid app. Whatever you store on your Mac goes with you on other devices.
It’s not just storing information on multiple devices that sets 1Password apart. Data is synced up using Dropbox. And there are built-in tools in 1Password that help increase your efficiency, Mac or iDevice.
For example, 1Password stores web site URLs, login IDs, credit card numbers, and passwords, so you’re a click from visiting the site you want, and logging in automatically. That’s a big time saver.
1Password also stores more. Notes. Identities. Licenses. Financial information. And each section of the app makes it easy to add new information without jumping through hoops. Of course, each item can be edited, so 1Password stays up to date as your information changes.
As you add to 1Password you’ll end up with plenty of entries, so search becomes important. Each item can have multiple tags to describe the entry. The latest version also handles attachments (photos to notes, app licenses, etc.).
On the ease-of-use side, 1Password grabs web site snapshots so you can identify information in a list. There’s even an option for multiple identities (perfect for home, home office, office, school). For Mac users, there’s a built-in security feature that erases passwords from the Mac’s clipboard.
Storing all that data is an organizational challenge, but 1Password manages to give you feel-good features. Resize multi-line and single-line fields. Notes has spell checking. Date entries get a pop up calendar. Press a key to reveal a hidden password. Move your pointer over a graphic and get a one-click copy of information to paste somewhere else.
Most of us enter user information in a browser, and 1Password has extensions for all the major Mac browsers (Safari, Chrome, Firefox). It even generates more secure passwords.
Because I’ve used 1Password for a few years, the knowledge base has built up, so it’s not as daunting as it once was.
That said, that’s also the negative about 1Password. It’s expensive because it works and does a lot.
But it’s also the most complex and complicated of all the Mac or iDevice password managers.
Password storage is just one function among many, so start there– login IDs and passwords. Then, expand your effort to add serial numbers, URLs, then perhaps financial information. Go slowly because there’s a lot going on inside this app.
Plenty of Mac and iDevice apps secure your data and do it for less. None do it quite so well.