Is there any other app that appears driven to irritate, frustrate, and render the user angry so often? If you’ve been using email for more than a few years, what are you doing to archive all those messages?
To PDF Or Not To PDF?
My Mail folder in OS X is running almost three gigabytes, including a bunch of attachments that should have pruned from existence years ago.
I backup my Mac to a second disk drive, so I know there’s a copy, but archiving email has been a scary proposition until now.
Email Archiver has to be the easiest email archive app available for the Mac. It does what Apple’s Mail app does not.
Mail messages are not easily accessible, and Apple could change Mail’s format anytime and make a mess of the years of messages store inside.
Or, you can add Email Archiver and make a truely independent archive of Mail’s messages. Here’s how.
Open Email Archiver and setup a location to save archived email messages. The app knows where your Mail folder is but there’s an option to change the source.
After that, Email Archiver grabs every email message and creates a PDF file, the most compatible file format for Mac and Windows.
The PDF itself has full email header information. Inline attachments are visible within the PDF file. Other attachments are placed into a folder with the same name. Each email message has a unique file name.
Email Archiver does re-archive messages already archived, so messages are scanned much faster after the first archive. This is a sweet way to archive thousands of messages and keep the archive updated regularly.
The only negative, of course, is the PDF file itself, which tends to be much larger in size than a message. With today’s larger and less expensive disk drives, that’s less of a problem (I use Arq to backup my archived PDF messages).