Apple did the same thing with Events in iPhoto. Sure, Events are great and all, but it was necessary, and tedious, to go back into the massive iPhoto library and get photos organized into the proper Events. Well, here’s the same thing with tags.
Tags, Labels, And Search
Allow me to give Apple some credit for trying to figure out a better way to manage files. On the Mac, it’s a manual process.
For iPhone and iPad users, Apple has something different in mind. iCloud and no Documents folder. So, manage and organize files on the Mac, but on iCloud, iPhone, and iPad, not so much.
Tags make it easier to organize and find files, whether on the Mac or on iCloud. A Tag is a keyword to help identify the file or document.
OS X’s Finder makes it easy to add tags to a file, and easy to find files with tags. But it’s a manual process to go back through files to add tags.
Enter TagSpaces, a tag and file management system. Think of this as an app that lets you add tags to files, but it’s cross platform, which has great benefits to businesses which run Macs, Windows PCs, Linux PCs, and use Firefox or Chrome as browser choices.
Files managed by TagSpaces can still be synced between devices using Dropbox and other online cloud storage devices. The key to understanding Tags and TagSpaces is that both are a tag-based file management and organization system.
Apple builds Tags into OS X Mavericks, but you’re required to insert tags for each file to make it easier to group, manage and search. TagSpaces works much the same way but is cross platform.
Tags need to be added to files manually through TagSpaces, but batch file tagging is easy. Tags can be groups. Tagged files can be grouped by different criteria and color coded. Tagged files can be previewed and edited.
In other words, tagged files means more work. That’s great for businesses who depend upon file management routines and need the consistency. For the rest of us in Macdom, it’s, well, more work. The advantages of tags are easy to understand. I would just like to find a better way to get files tagged.