Notes is more of a mini-word processor that plays nice-nice with Mac, iPhone, and iPad, holds photos and graphics, features text formatting, lists, and other valuable accoutrements to the notes trade, but it’s just not, well, handy, especially for creating and checking off to-do list items. Here’s one that is.
Check Out Check Off
Notes has been on the Mac for ages, but the Check Off app has been around awhile, too, and if you do checklists or to-do lists then you’ll appreciate the ease of use, accessibility, and well, it’s handy.
First up, Check Off is as much a task manager as a to-do list app. After all, a to-do list app merely records a bunch of tasks to check off, and a project is little more than a collection of tasks. Check Off lets you, well, check off tasks or to-do items from a list in the Menubar.
Second, Check Off can be run as a standard application in the Mac’s Dock, or use it from the Menubar. Just click and the pop down window reveals both tasks and folders.
Folders? That’s where Check Off becomes more than the sum of the parts. A to-do item is just a task. A project is a collection of tasks. Check Off can manage a folder hierarchy so to-do items can be placed into folders, task or project style.
Third, in Menubar mode Check Off can be opened and viewed from within any Mac app, which makes it handy to setup to-do items, and take notes for each task.
Task or to-do items can hold links to websites or local files, and notes can be either plain text or rich text (with options for fonts, colors, and sizes). Even the Menubar icon can be customized. Tasks within Check Off can be exported to HTML, plain text, RTF text, even OPML. And, of course, there’s a keyboard shortcut to open the app in Menubar mode.
I’ve used Check Off a few times in recent years but found it to be buggy. Recent versions are an improvement and for many it will be a worthy– and much handier– way to manage check list tasks and notes.