For any Mac user who needs to track time and expenses to get paid, you know the value of an app that’s both easy to setup and use for tasks and projects, but mobile, too, because not all we do for money requires a chair, a desk, and a Mac.
My wife and I have a part-time business which requires we track time and expenses, so through the years we’ve looked into nearly every such app for the Mac. The one we keep using is OfficeTime which runs on the Mac and iPhone. If Apple developed a time and expense tracking app, this would be it. Why?
Time Is Money
Simply put, for many Mac users, whether self-employed, or employed by others, time is money. The better you track what you do on tasks and projects, for clients or the boss, the more you accomplish and the more money you make.
I started using OfficeTime about 10 years ago. It was elegant and powerful then; a fast and simple way to track specific tasks and projects with a clock. Some apps track time as easily, but don’t have the option to create an invoice, and don’t have an iPhone version for on the go tasks. Both are deal breakers for us.
A few Mac time tracker apps sync up with an iPhone version, but don’t have the same variety of reports, and don’t have built-in sync to Calendar (which syncs nicely between Apple’s devices). Though setting up and using OfficeTime is straightforward, the feature list is extensive on the Mac.
Once OfficeTime is setup with projects, tasks, and client information, using it becomes the easy part. Work can be tracking by tasks, added to projects, and moved into an invoice which makes payment easier.
I appreciate the charts because I get a quick look at overall status, individual projects (therefore, billables), and the option to sync up with Calendar. Time tracking is a necessary evil for those of us who have clients and customers, but can be made pleasant even for the boss who might be on your back to increase billable hours.
Switching tasks is simple, data is backed up, and counting stops when you’re not working on the Mac. More esoteric features include cross-team reports and budget monitoring.
Both Mac, iPhone, and iPad versions are available on Apple’s App Stores, but there’s also a 21-day try-before-you-buy trial version for the Mac. OfficeTime is highly recommended because it’s what I use, and our philosophy at Mac360 is to write about what we like, what we use, what we would recommend to family, friends, and co-workers (knowing the support issues that come with the recommendation).