That means a password manager app the runs on Mac, Windows PCs, iPhone, and iPad, and even on Android devices. And, importantly, it must synchronize login IDs and passwords between each device. That requirement narrows the list down considerably, but here’s one that works well everywhere, costs less, and is free to try. But there’s a catch.
The friendly cross platform app in question has a strange name. It’s called RoboForm, a somewhat typical user ID and password manager. RoboForm works on Macs, Windows PCs, iPhone and iPad, many Android devices, plus Windows Phone and BlackBerry. There’s even an option to use RoboForm2G on a USB flash drive to take your passwords with you.
The name appears to be derived from another useful feature. RoboForm works beyond user ID and passwords and fills in longer forms with appropriate personal data. The Mac version of RoboForm may be all you need and it works with most popular Mac browsers to enable automatic login (Safari, Firefox, Chrome). The catch? RoboForm is a subscription product. Set up an account, subscribe by the year, use it anywhere.
The way it works is simple enough. Install RoboForm on your device. Choose a master password. Add usernames and logins to RoboForm. Log in to view with a single click. There is an option to generate stronger passwords (and RoboForm remembers them). Passowrds can be organized and easily searched.
RoboForm has fields for personal data and user ID and password. Data is secured with AES-256 bit encryption with PBKDF2 SHA256 (an additional security feature). One master password serves as your encryption key. The app can fill in webpage forms with proper information, store encrypted text notes, and even audit your passwords. Of course, everything syncs between devices so passwords can go where you go. There’s even a RoboForm option for businesses with centralized password management as the main feature.
RoboForm works with all major browsers for the Mac, but also Internet Explorer for Windows. Choose to store your data in the cloud (and make it accessible on other devices), or use the Desktop mode and store data only on your Mac.
Also built in are options to login to multiple sites at the same time, generate strong passwords, capture and store user IDs and passwords as you enter them into a website, manage bookmarks, sync and backup data to be shared between multiple devices.
Overall, RoboForm is nicely done, rather easy to use on Apple devices, but it’s representative of a new trend toward subscription pricing.