One of my responsibilities at Mac360 is to dig through my list of favorite apps, those I use or would recommend to others, and find one worthy of a review. To my surprise, there is not a recent review of my favorite todo list manager, 2Do.
Criteria for modern applications has changed in recent years. These days I want utility applications to be multi-platform. That means if there is data that can be useful on Mac, iPhone, iPad, or even Watch, then there should be apps for each device. 2Do does that better than most.
Tasks vs. Projects
Among the many todo list manager apps for the Mac that I’ve tried, 2Do got my money because of how it scales. Yes, it’s a good app if all you need are lists of tasks to get done. At some point those items become part of a project, and as far as project manager apps go, well, they’re usually complicated. At a simple level, though, 2Do takes tasks and lets you group them into projects.
On the Mac, 2Do makes it as straightforward as you can get with categories (projects included) in the left sidebar column so a single click gives you the details for each. On the right sidebar you’ll see tags and options to dig through an ever growing list of tasks.
Organize – 2Do lets you keep related projects and their tasks together in the color coded lists and list groups.
Smart List – Tasks that need to be together are easily connected and sorted.
GTD Much – Focus is important when you’re dealing with many tasks and projects and that shows up in the Focus Filter.
Quick Quick – Not only can you view a task’s details, but it works like the Finder so it’s instantly familiar.
Schedules – 2Do will update and refresh your tasks list and show you when the next ones on the list are due.
Backups – Yes. Backups. And snapshots of what you’ve recently accomplished.
Cloud – iCloud keeps Apple devices in sync, but there is a Dropbox option which I prefer to Apple’s cloud sync efforts because it is far faster.
As noted, the real advantage with 2Do is the elegant simplicity to get it started by tracking tasks, then the ease with which you can move tasks into categories or projects, and then just how easy it is to keep track of tasks on iPhone, iPad, and, yes, Watch.
Need to add a quick item. Click. Add. Done.
Need locations in a task? 2Do drops in a map to match. Need to search a few thousand tasks? The advanced search gives you multiple criteria options. And, yes, there are actions and extensions so 2Do plays nice-nice with other apps. I use Spark for email and a click moves a message to 2Do as a task to do.
The iPad version looks and works much like the Mac version thanks to more screen real estate. The iPhone version looks a bit different and is more cumbersome to use with one hand. Too many options are near the top instead of the bottom of the screen. However, the Watch version might be the best available for a task manager or todo list. You get enough access to lists and sub-items and checklists as well as projects that if you forget your iPhone, you’re still good to go.
Much to like here, folks. Priced about right considering 2Do is more of a premium task manager and it works very well on Apple’s devices, but there is a 2D for Android, too.